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Incentives

M.I.C.E – MEETINGS INCENTIVES CONVERENCES EXHIBITIONS

We as a Meeting Professionals perform besides managing each and every task associated with planning a meeting. Every planning that they make regarding meetings, events, conferences, symposia, seminars and other gatherings ranges from small and simple to large and complex. When hiring a professional meeting planner it would be successful by matching the person with right set of skills, attitude, and personality whether you are hiring on temporary basis, as in permanent staff or on project basis, for the meeting or meetings need to be planned and the task meant to be performed.

As Professionals following range of services offered by us:

  • Selection of Venue and Negotiating Contract
  • Management of session
  • Meeting the designs of rooms
  • Planning for foods and beverages
  • Traffic flow and Sign Preparation
  • Site Logistic
  • Banners and Signages
  • Management of On-Site
  • Planning of Special Event
  • Efficient Manpower (Hostesses & Volunteers)
  • Managing the Audio Visual
  • Proper Management of Catering
  • Managing the Transport
  • Complete Management of Services and Equipment
  • Hospitality
  • Managing Media
  • Web casting of Event
  • Registration of Online Meeting

As Professional Conference Organizer (PCO) following range of services offered by us:(i) DELEGATE REGISTRATION MANAGEMENT:

  • Proper establishing and maintaining the Secretariat
  • Entire preparation and maintenance of the registration database correspondence and mailing
  • Offering online registration to delegates along with it, at regular interval intimating it to the organizing committee

(ii) SECRETARIAT SET UP:

  • Proper Secretariat Set up
  • Managing the vendors
  • Managing Abstract & Speakers

(iii) ACCOMODATION MANAGEMENT:

  • According to conference requirements prior bookings of rooms are made in different hotels
  • Negotiating with the hotels as to get the best plan for the conference
  • Specially for the conference, reservations of rooms are made in all categories of hotels
  • In all the major hotels providing hotel Help desks at the time of conference
  • Providing online facility for accommodation booking and payment making

(iv) CONFERENCE VENUE MANAGEMENT:

  • Various categories of venues are identified and negotiated to avail the best rates
  • In the conference halls arrangement of additional facilities besides ensuring smooth functioning of conference

(v) TRANSPORT / SHUTTLE MANAGEMENT:

  • Arrangement of Arrival / Departure Transfer to Airport
  • Providing shuttle service from Hotels to conference venue and for other social functions
  • For pre and post conference tours arrangement of transport
  • For all the VIPs attending the conference, arrangement of special fleet of vehicles
  • Professionally skilled people having experience in understanding the clients need and ensuring it

(vi) MAINTAINANCE OF BUDGET AND ACCOUNTS:

  • Preparation of Conference budget
  • Within an approved budget maintenance of expenses
  • Proper monitoring of payments and receipts
  • Providing account finalizing assistance

As EXHIBITION MANAGER following range of services offered by us:

  • Perfect designing of Layout plan for Exhibition
  • Promoting Exhibition
  • Selling of Online Space
  • Arranging Booth along with the confirmation of Exhibitor
  • Discussing and Contracting Decorators
  • Preparation and distribution of Exhibitor Service Manual
  • Arrangement of good security
  • According to Code and Conference Regulations Exhibitor Set-up and Break-down is ensured
  • Providing online registration of Exhibitors
  • Proper coordination with customers and other authorities

As INCENTIVE OPERATOR following range of services offered by us:

(vii) ACCOMODATION MANAGEMENT:

  • According to incentive requirements rooms are booked in various hotels
  • Negotiating with the hotels and offering best tariffs for the incentive
  • For incentive movement prior reserving the rooms in all categories of hotels
  • In the major hotel providing hotel Help desks at the time of incentive movement
  • Providing online facility for accommodation booking and payment making

(viii) INCENTIVE THEMES:
Depending up on the client area of interest, we expertise in designing various incentive themes. Some of them include:

  • Wildlife Theme
  • Festival theme
  • Adventure Theme
  • Art & Culture Theme
  • Historical Theme
  • Group Incentive Theme
  • Health & Ayurveda Theme

(ix) TRANSPORT / SHUTTLE MANAGEMENT

  • Arrangement of Arrival / Departure Transfer to Airport
  • Providing shuttle service from Hotels to conference venue and for other social functions
  • For pre and post conference tours arrangement of transport
  • For all the VIPs attending the conference arrangement of special fleet of vehicles
  • Professionally skilled people having experience in understanding the clients need and ensuring it

(x) VALUE ADDITIONS FOR INCENTIVE GROUPS: (Based on cost)

  • Providing Ministerial protocols to every guest for all the airports in India
  • Officials will be there at Aero Bridge Area
  • Within 10 mins smoothly customs and clearance will be done
  • Entire groups Immigration is done within 5 to 10 mins
  • For your group VVIP Parking will be arranged at the airport
  • Special assistance will be provided at baggage claim area
  • Additions of Technology
  • You will be provided exclusive and special website for the group/ incentive along the following:
  • Group / Incentive Itinerary
  • Complete destination information
  • Pictures and video clippings
  • For vital meeting web casting is available
  • With the help of online chat agents have an option to interact with our officials
  • Some general information such as vital monuments, interesting places, city, official contacts along with email Ids and cell numbers, information of food and beverages along with picture, picture of local guide and bio-data and lounge information of airport and so on
  • Providing online visa assistance as to get through smoothly and free
  • You will get the entire information regarding transport vehicles pictures and also full description, even the Driver and helper information with pictures
  • If needed then through agent online activities Registration
  • All help related to Government permissions and other public relation

The perfect adventure holiday for you.